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Process & Documentation for Audits

An audit of data disposal asks three things: which method was used on each device, who performed it, and where the evidence is. InteSys's process is designed to answer all three — from the initial inventory to the per-serial certificate.

Last updated October 2026.

How it works: from pickup to certificate

  1. Inventory and scope — you tell us quantities, media types and equipment, and whether any items are for sale. We define the method for each group together.
  2. Proposal — you receive a proposal with scope, service pricing and, where applicable, asset buyback values.
  3. Secure on-site pickup — we collect the materials at your company, anywhere in Brazil, in sealed, identified containers with chain-of-custody records.
  4. Processing — every device is logged by serial number and processed with the contracted method: verified sanitization or physical destruction.
  5. Certificate and final report — you receive the per-serial certificate and a consolidated operation report.

The documentation you receive

Document What it proves
Per-serial-number certificate Method applied, date and verification result for each device
Chain-of-custody record The sealed containers' path from pickup to processing
Consolidated operation report Full inventory, totals per method, and items routed to resale or recycling

Fiscal and environmental documents applicable to each operation are defined in the proposal, according to the contracted scope.

LGPD, internal policies and ESG

Law No. 13,709/2018 (LGPD), under Article 16, requires deletion of personal data once processing ends. For the data controller, eliminating is not enough — you need to be able to demonstrate the elimination. The per-serial certificate is that demonstration.

The same package supports:

  • internal information-security policies, which typically require a defined method and per-asset evidence;
  • internal and external audits, which cross-check the retired-asset inventory against the certificates;
  • sustainability (ESG) reporting, which records reuse, recycling and e-waste disposal.

Build the inventory before pickup

Cross-checking your asset inventory against the certified serial numbers is what turns disposal into auditable evidence. An item that leaves the company outside the inventory is an item without a certificate.

Request your quote from InteSys